Reports

The Reports view displays all the Bacs reports that are currently available for any of your submissions. Each Bacs report is linked to a specific submission, easily identifiable by the value in the Submission Serial column.

If a submission contained several payment files with different processing dates, or if it contained multiple payment day payment files, a Bacs report will be produced for each processing date referred to in the submission.

As you obtain each processing report, the status of the associated submission will be updated on the Active Submissions page to reflect the particular stage it is at in the processing cycle.

The list of reports will be sorted based on the date and time the reports were generated (most recent first). If reports have the same generation date and time, their order is not determined.

Reports can be retrieved within the same application session that was used to transmit a Submission, providing the application session has not timed out and providing you have the appropriate security permission.

It is the responsibility of users to check reports frequently to ensure they stay abreast of all information handed down by Bacs.

More:

• Menu bar
• Tool bar
• Data area
• Reports - Actions/Context menu
• Report types
• Input report timing

The menu bar of the Reports page contains four options:

• File
• View
• Actions
• Tools
• Help

Selecting any of these options will present you with another list of options.

The File option allows you to do the following:

• Import a payment file manually to SmarterPay. For full details of this option, please refer to the section entitled Import File.
• Print a Bacs report. This option sends the report straight to the printer without the option to preview.
• Upgrade SmarterPay client settings from a previous installation of SmarterPay.
• Exit from the SmarterPay client.

The View option allows you to do the following:

• Refresh the view (show the results of any updating or editing you have done in this view)
• Filter the view. This means you can select a specific time period or a specific start and end date for which you want to see payment files. You can also select a specific service user or serial number, and specific file statuses, such as Imported or Sent. For full details of this option, please refer to the section entitled Reports filter.

The Actions option allows you to do the following:

• View a report
• Print a report
• Download a report
• Export XML
• Download all new reports
• Search for reports

The tools menu allows you to do the following:

• Configure SmarterPay client options such as logging and server connection details.

The Help option gives you access to the following:

• SmarterPay Help – the page(s) of the SmarterPay on-line Help manual that describe and explain the page you are currently looking at
• About – a dialog giving technical details about the SmarterPay client.
• Data Interchange Plc – provides direct access to the Data Interchange Plc website
• Bacs Payment Services website – provides direct access to the Bacs Payment Services website

The Reports tool bar duplicates many of the menu bar options, but generally you will find only the most commonly used options in the main tool bar.

This tool bar contains 8 options. Although all options will always be present, they will only work if you have been given sufficient privileges by the SmarterPay Administrator.

	This is the Refresh option. The Refresh option updates the contents of the page to show the results of any updating or editing you have done in this view.
	This is the Filter option. The Filter option allows you to select a specific time period or a specific start and end date for which you want to see entries in the data area.
	This is the Print Report option. Use this option to print one or more selected Bacs reports.
	This is the View Report option. Use this option to view the contents of a single selected Bacs report.
	This is the Download Reports option. Use this option to synchronise your reports with Bacs i.e. obtain the most recent reports from Bacs.
	This is the Search option. This option is used to send a specific set of search criteria to Bacs to check for reports against.
	This is the Help option. The Help option takes you to the page(s) of the SmarterPay on-line Help manual that describe and explain the page you are currently looking at.
	This is the Exit option. The Exit option closes the SmarterPay client.
	This is the Logon to Bacs option. The software will immediately attempt to logon to Bacs, and will bring up a Logon to Bacs dialog, showing the progress of the current communications activity. You will need your smart card and PIN to use this option.

The Reports data area is where details relating to Bacs reports will be displayed.

Data displayed will be as follows:
Report Date – the date on which the report was created.
Report Type – the type of the report e.g. ARUCS, ARUDD, Input, Withdrawal, Arrival etc. The use of (T) following some reports is an indication that these are test reports.
Read (Date) – the date on which the report was first read by one of your system users.
Read by – the username of the system user who was the first person to read the report.
Service User – the service user associated with the system user whose name is in the Read by column.
Processing Date – the processing date of the submission.
Submission Serial – the serial number of the submission. This equates to the volume serial number that can be found on the Bacs report.
XML Filename – this is the filename containing the XML version of the report. This file can be found in the ..Reports\XML path of the SmarterPay installation directory.