Editing A Payment Schedule

The steps to edit a Payment schedule will depend on the type of Schedule what you are editing.


Follow the steps for Ongoing Schedules.
Follow the steps for Payment Plans.
Follow the steps for Payment Plan - Future Payments.


From the Payment schedule that you want to change click the “EDIT” button on the header of the record.

Enter the updates for the Schedule into the fields, as detailed below. Once complete click the “PREVIEW” button.
In this example the End date has been set.


Fields

Field Mandatory Type Description
End Date No Text Box Date format is YYYY-MM-DD. You can use the Calendar icon to pick a valid date in the future. This date is used to mark the end of a schedule. Leave blank for an ongoing schedule.
Custom Reference No Text Box This is a text field (Maximum 50 characters) which can be used, optionally, to give a Custom Reference to the schedule. This value, if populated, will be passed to the Payments that get created from the Schedule.
Description No Text Box This is a text field (Maximum 44 characters) which can be used, optionally, to give a description to the schedule. This value, if populated, will be passed to the Payments that get created from the Schedule.
Bacs Code No Text Box This field is populated by SmarterPay Cloud Bacs Rejection Processing, but can be populated here, if desired.
Bacs Description No Text Box This field is populated by SmarterPay Cloud Bacs Rejection Processing, but can be populated here, if desired.

The “Future Payments Preview” panel is populated based on the updated information. Click the “SAVE” button to save the changed Schedule.

Step 2 can be repeated if the future payments are not as expected.

From the Payment schedule that you want to change click the “EDIT” button on the header of the record.

Enter the updates for the Schedule into the fields, as detailed below. Once complete click the “PREVIEW” button.
In this example the installments have been changed from “4” to “5”.


Fields

Field Mandatory Type Description
Installments Yes Dropdown Number of installments for the Installment total to be paid over. Options are: “1” - “12”.
Installment Total (GBP) Yes Text Box Amount format is a decimal value for ££.pp (10.99). This is the total amount to be paid. This is used in conjunction with “installments” to calculate the payment amounts.
Description No Text Box This is a text field (Maximum 44 characters) which can be used, optionally, to give a description to the schedule. This value, if populated, will be passed to the Payments that get created from the Schedule.
Bacs Code No Text Box This field is populated by SmarterPay Cloud Bacs Rejection Processing, but can be populated here, if desired.
Bacs Description No Text Box This field is populated by SmarterPay Cloud Bacs Rejection Processing, but can be populated here, if desired.

The “Future Payments Preview” panel is populated based on the updated information. Click the “SAVE” button to save the changed Schedule.

Step 2 can be repeated if the future payments are not as expected.

From the Payment schedule that you want to change the payments on click the “EDIT” button on the “Future Payments” section.

Make the required changes to the payments and click the “VALIDATE CHANGES” button.
In this example the value of the first payment has been changed from “60” to “80”.

If the total value of the future payments, plus the payments already taken, differ from the installment Total, you are given options as to what you would like to do.

  • “Adjust overall total amount” - This option will change the Installment total to match the existing and future payment values added together. Proceed to Step 5.
  • “Split the difference over the number of payments remaining” - This option has been selected for this example..
  • “Manually balance payments” - Validation will only pass once the existing and future payment values match the Installment total. Proceed to step 5.

Once the desired option has been selected click the “ACCEPT CHANGES” button to proceed.

A “Lock Value” check box is given under each payment item. Checking these boxes will prevent the recalculation from adjusting these values.
Once you have locked the appropriate payment values, click the “RECALCULATE” button.

In this example the first two payments have been “locked” to prevent these values being changed. The other payments will be recalculted to get to the desired Installment total.

You will be presented with the recalculated values. Click the “SAVE” button to apply the changes.

  • Last modified: 2021/07/27 15:29