Payment Files

This page displays a list of all payment files currently in the SmarterPay system.

If you are a service user configured to create submissions on import, all newly-arrived payment files will have the status “Part of Submission”. This means that each payment file on this page is contained in a submission listed on the Active Submissions page.

If you are a bureau, or a service user not configured to create submissions on import, all newly-arrived payment files will have the status “Imported”. This means that these payment files are not yet included in a submission.

The Payment Files page allows you to perform a variety of actions, such as signing a payment file, importing, editing or deleting a payment file, viewing a summary or creating a submission from one or more payment files.

More:

• Menu bar
• Tool bar
• Data area
• Payment Files - Actions/Context Menu
• Address Book

The menu bar of the Payment Files page contains four options:

• File
• View
• Actions
• Tools
• Help

Selecting any of these options will present you with another list of options.

The File option allows you to do the following:

• Import a payment file manually to SmarterPay. For full details of this option, please refer to the section entitled Import File.
• Print a Payment File Summary report. For full details of this option, please refer to the section entitled Print Report.
• Upgrade SmarterPay client settings from a previous installation of SmarterPay.
• Exit from the SmarterPay client.

The View option allows you to do the following:

• Refresh the view (show the results of any updating or editing you have done in this view)
• Filter the view. This means you can select a specific time period or a specificstart and end date for which you want to see payment files. You can also select a specific service user or serial number, and specific file statuses, such as Imported or Sent. For full details of this option, please refer to the section entitled Payment Files filter.

The Actions option allows you to do the following:

• Edit the processing date of a payment file
• Manually create or edit a payment file
• Create or jump to a submission containing one or more payment files
• Delete a payment file
• View a summary report of a selected payment file.
• Open a selected payment file with another application e.g. Notepad.

The tools menu allows you to do the following:

• Configure SmarterPay client options such as logging and server connection details.

The Help option gives you access to the following:

• SmarterPay Help – the page(s) of the SmarterPay on-line Help manual that describe and explain the page you are currently looking at
• About – a dialog giving technical details about the SmarterPay client.
• Data Interchange Plc – provides direct access to the Data Interchange Plc website
• Bacs Payment Services website – provides direct access to the Bacs Payment Services website

The Payment Files tool bar duplicates many of the menu bar options, but generally you will find only the most commonly used options in the main tool bar.

This tool bar contains 7 options. Although all options will always be present, they will only work if you have been given sufficient privileges by the SmarterPay Administrator.

	This is the Refresh option. The Refresh option updates the contents of the page to show the results of any updating or editing you have done in this view.
	This is the Filter option. The Filter option allows you to select a specific time period or a specific start and end date for which you want to see entries in the data area.
	This is the View Summary Report option. This option creates a preview of a Payment File Summary report created from one or more selected payment files. The report can be printed from the preview screen.
	This is the Import File option. This allows you to import an existing payment file into SmarterPay that matches one of your back office profiles.
	This is the Manually Create Payment File option. This allows you to create a payment file within SmarterPay by way of an intuitive graphical interface.
	This is the Create Submission option. This option allows you to create a submission containing the selected payment file(s).
	This is the Help option. The Help option takes you to the page(s) of the SmarterPay on-line Help manual that describe and explain the page you are currently looking at.
	This is the Exit option. The Exit option closes the SmarterPay client.
	This is the Logon to Bacs option. The software will immediately attempt to logon to Bacs, and will bring up a Logon to Bacs dialog, showing the progress of the current communications activity. You will need your smart card and PIN to use this option.

The Payment Files data area is where details of payment files will be displayed.

Data displayed will be as follows:
File ID - Unique identifier for the payment file.
Imported Date – the date on which the payment file was imported into SmarterPay
State – the current status of the payment file e.g. Processed.
Valid statuses are:

• Imported – the file has been imported
• Part of Submission – the file has been included in a submission
• Signed – the file has been signed
• Sent – the file is part of a submission that has been sent to Bacs

Submission Serial Number – the serial number of the submission to which this payment file belongs. This column will be blank until the file has been included in a submission.
Filename – the name of the payment file, as it can be found in the directory from which it was imported.
Processing Date – the date on which this payment file is to be processed by Bacs. If no processing date is provided in the file, the processing date shown here will be the following day's date. The processing date may be up to 31 days after the date on which the file is to be received by Bacs.
Service User – the name of the service user that created this payment file.
File Format– the type of file from which the payment file was created e.g. Standard 18.
Import Profile – the name of the back office profile that was used to import the file. If the file was not imported through a back office profile, this field will be blank.